Procedures for Destroying Controlled Stock other than License Plates

Description

This is a very important process as it affects the balancing of the state inventory as well as your third party inventory.

Controlled stock may be destroyed at the county level or by a third party. If destroyed by a third party, the county must observe that the controlled stock has been destroyed.

Destruction Suggestions:

• Locked recycle bin/local recycler
• Snips/Scissors
• Burning

There are two methods to be used for destruction of controlled stock other than license plates.

• Controlled stock in the county office that never has been registered/issued.
• Controlled stock that has been turned in by a customer. (The stock has been registered/issued).

Controlled Stock Destruction

1. Controlled stock in the county office (controlled stock that has NEVER been registered/issued):

• Old class code issue year/expiration
• Damaged in office
  • List each controlled stock number
  • Class Code (if applicable)
  • Issue year (if applicable)
  • Reason for Destruction
1. Remove inventory from your vendor system.
2. Complete the Certificate of Destruction - Itemized Listing (Excluding License Plates)
3. Complete the Certificate of Destruction Certification Statement in its entirety, including a clear description of how the controlled stock was destroyed and the signature of all parties involved in the destruction process.
4. Deface and destroy controlled stock in such a manner that the stock will be unable to be used for registration purposes.
5. Keep the original copies of the Certificate of Destruction and the itemized listing, in your county office. Forward one copy to The Tennessee Department of Revenue, Vehicle Services Division via one of the below:

• Email – dg_plate&[e-mail]
• Mail – Vehicle Services Division, ATTN: Plate and Supply, 500 Deaderick St, Nashville, TN 37242

 2. Controlled stock turned in by a customer (controlled stock that has been registered/issued):

1. Complete the Certificate of Destruction - Itemized Listing (Excluding License Plates)spread sheet in its entirety:
• List each controlled stock number
• Class Code (if applicable)
• Issue year (if applicable)
• Reason for Destruction
2. Complete the Certificate of Destruction Certification Statement in its entirety, including a clear description of how the controlled stock was destroyed and the signature of all parties involved in the destruction process.
3. Deface and destroy controlled stock in such a manner that the stock will be unable to be used for registration purposes.
4. Keep the original copies of the Certificate of Destruction and the itemized listing, in your county office. Forward one copy to The Tennessee Department of revenue, Vehicle Services Division via one of the below:
• Email – dg_plate&[e-mail]
• Mail – Vehicle Services Division, ATTN: Plate and Supply, 500 Deaderick St, Nashville, TN 37242